SABA Constitution

Last Version: 2014-01

Accepted: AGM: 2014-02-15

Members and Officials must at all times abide by SABA's CONSTITUTION and all other conditions, rules and regulations, bye-laws as well as contracts with or any other archery and hunting affiliates. SABA's ETHICAL CODE OF CONDUCT, conveyed in its Constitution, is applicable to all members, Officers or any other person participating and/or performing any function, or at activities, of SABA or any other hunting and/or bowhunting association, whether such activity or conduct takes place during hunting, on or off the shooting range.

For bowhunters by bowhunters


(hereinafter referred to as “SABA”)

1. NAME.

This association shall be known as the SOUTH AFRICAN BOWHUNTERS ASSOCIATION, and the name shall be abbreviated to SABA.


2.1 Mission:

Motivating bowhunters of all race and gender to know and experience bowhunting in its truest form by fostering, expanding, promoting, protecting and perpetuating:

2.1.1 ethical bowhunting through ongoing education; and

2.1.2 members’ interest and the right to bowhunt.

2.2 Core values:
2.2.1 educating all bowhunters to hunt in a humane and ethical way;

2.2.2 building trust relationships with Government, its parastatals and other relevant bodies;

2.2.3 valuing ethical behaviour at all times; and 2.2.4 ensuring minimal suffering to the quarry.


3.1 The main object of SABA is to promote bowhunting and archery within the Republic of South Africa.

3.2 To respect and appreciate nature, the environment and all in it, in humble submission to the Almighty God.

3.3 To endorse the principles of ethical bowhunting and to improve shot placement skills through broadhead competitions.

3.4 To evolve and conduct programmes that will give recognition to archers and bowhunters for proficiency with the bow and arrow in all sanctioned competitions and hunting.

3.5 To contribute positively to nature conservation projects, the environment and organisations to enable and secure sustainable utilization of this resource for future generations.

3.6 To ensure that ethical codes as contained in clause 28 hereunder are adhered to at all times.

3.7 To represent all bowhunters with authority and credibility in all matters concerning their interests in the bowhunting environment.

3.8 To regularly inform each member in good standing as to the major problems and issues affecting bowhunting so that the membership may make its will known to its duly elected representatives.

3.9 To promote the integrity and image of the bowhunting industry.

3.10 To develop and enhance ethical and responsible methods of bowhunting.

3.11 To provide bowhunters with knowledge relevant to the demands of ethical bowhunting.

3.12 To promote bowhunting education and providing ongoing bowhunting education as well as research, so as to influence members to meet the needs and expectations of the community, National Government and other bodies regarding ethical bowhunting.

3.13 To promote the common interests of all bowhunters and the welfare of bowhunting, with regard to the broader interests of members, and endeavour to reconcile, where there may be conflict, the interests of the bowhunter.

3.14 To maintain and enhance the ethical standards, prestige and standing of the association and of its members nationally, and if need be internationally.

3.15 To strive towards the successful implementation of a national system of bowhunting.

3.16 To protect, improve and promote the sport of ethical bowhunting as well as that of archery in general.

3.17 To encourage the use of the bow and arrow in the hunting of all legal game birds and animals.

3.18 To foster and perpetuate a spirit of good fellowship and sportsmanship among all archers.


4.1 SABA is a voluntary organisation not for gain, with continued existence apart from its members and Management Committee. SABA is a legal person, distinct from its members and may hold assets in its own name; incur debts and liabilities; institute and defend legal proceeding in its own name and has perpetual succession. SABA acts through its duly authorised organs, office bearers and/or representatives.

4.2 Any and all profits of SABA shall be applied solely towards the promotion of the objectives as provided for in clause 3 above.

4.3 The liability of members of SABA for the debts of the Association is restricted to the outstanding registration, affiliation, applicable to all members, as determined and published from time to time by the Management Committee.

4.4 SABA addresses, or is addressed by its name, and all legal documents are served on the duly appointed Chairman as representative of SABA, with domicilium citandi et executandi being the residential address of the Chairman at: Harry Marx, Sholto Douglas 143, Meyerspark, Pretoria.


Office bearers, the Management Committee and officials are indemnified by SABA against any and all damages or losses howsoever arising, including but not limited to direct, indirect or consequential loss which may arise by reason of legal proceedings, arising out of or against such office bearer or official in his/her representative capacity, provided that the indemnity conveyed herein shall not extend to such private and personal acts of such committee members, office bearers or officials which falls outside their official appointment and/or office of SABA.


6.1 Membership of SABA is obtained through the acceptance and registration as a member and payment of membership fees and competition fees in accordance with terms and conditions as provided for in this Constitution. (In the case of a minor member the biological parent or legal guardian is accepted to be a member).

6.2 Membership will be determined by the Management Committee and can be adapted from time to time as deemed necessary by the Management Committee.

6.3 Membership is for a fiscal year as defined in paragraph 18.


7.1 SABA reserves the right to affiliate itself with any other hunting organisation based on the specific requirements of these organisations at the time.

7.2 The constitutions, regulations, rules and/or policy statements of the organisations referred to in clause 7.1, dependant on affiliation, shall apply, where possible, to SABA. Where SABA’s Constitution conflicts or contradicts the aforementioned constitutions, regulations, rules and/or policy of the organisations referred to in clause 7.1, then SABA’s constitution, regulations, rules and policy shall prevail and be binding for SABA.

7.3 SABA reserves the right to accept club affiliations to it, based on the decision of the committee. In order to be allegeable of affiliation to SABA, a club must present its constitution, a members list, and provide proof of a bank account. No affiliation fees per se are applicable. However members of the club become members of SABA, at a rate as defined by SABA. Administration of club members are the responsibility of the club.


8.1 Any member shall seize to be a member or be subject to suspension if he/she:-

8.1.1 Resigns membership;

8.1.2 Fails to renew membership by the set time as determined by SABA’s Management Committee from time to time, or

8.1.3 Fails to align to the objectives of SABA.

8.2 Suspension will be decided on by the Management Committee of SABA through a disciplinary process as determined by this Constitution.


9.1 Upon presentation of evidence of cause for action, the Management Committee shall present specific written charges against the specific member(s).
9.2 Depending on the seriousness of charges and allegations, the Management Committee, in order to safeguard the interests of SABA, reserves the right to suspend any member being so charged until such time as the matter has been finally determined and resolved by the Management Committee.

9.2 The member(s) shall have 10 (ten) days (from the time of delivery or post) to correct the deficiency or present a defence.

9.3 At the end of the 10 (ten) days, or after the defence is received, the Management Committee shall either sustain its action by a majority vote or reinstate the member if the vote fails by the required majority.


10.1 The following conditions shall apply with regard to voting rights at Management Committee meetings:-

10.1.1 Each member is entitled to one vote;

10.1.2 Voting is done by a show of hands, subject to paragraph 10.1.4;

10.1.3 A majority vote is required carrying a vote unless determined otherwise;

10.1.4 On conclusion of a vote, the result shall be verbally announced and reflected by the Chairman as such;

10.1.5 Should there be a tie, the Chairperson will have a further casting vote;

10.1.6 3 (three) members of the Management Committee shall constitute a quorum.

10.2 The following conditions apply to the quorum for members’ meetings:-

10.2.1 For the Annual General meeting or special general meetings, a quorum shall be 30 (thirty) or more registered members with voting rights,

10.3 The Management Committee and/or all other standing committees as defined in this Constitution shall be elected for a period of 1 (one) year. Ad-hoc committees shall be created and serve for a period as determined by the Management Committee.

11. ORGANISATIONAL AND HIERARCHICAL COMPOSITION SABA functions organisationally and hierarchically through an Annual General Meeting, a Special General Meeting and a Management Committee as well as Ad-hoc Committees from time to time


12.1 The Annual General Meeting is an authority of SABA and deals with the following: -

12.1.1 Consideration and approval of proposals for the amendment of the Constitution;

12.1.2 Approval of the minutes of the previous Annual General Meeting and Special General Meeting held since the preceding Annual General Meeting;

12.1.3 Consideration and approval of audited annual financial statements of SABA;

12.1.4 Appointment of independent auditors for SABA;

12.1.5 Consideration of reports of the Management Committee of SABA;

12.1.6 Consideration of the Chairman's annual report (under chairmanship of vice chairman or alternative member);

12.1.7 Election of office bearers for SABA with regard to the next financial year;

12.1.8 Tabling and consideration of motions.

12.2 The Annual General Meeting comprises of: -

12.2.1 Elected office bearers of the Management Committee of SABA as stipulated in paragraph 16.

12.2.2 Members of SABA.

12.3 Nominations for the office bearers of SABA (all of whom must be members of SABA) are submitted in writing by members of SABA and shall reach the Secretary on a date before the Annual General Meeting, which shall be determined from time to time by the Management Committee. These nominations shall be recorded by the Management Committee and made available to members on request at least five (5) days before the Annual General Meeting. Only nominated persons, having indicated in writing that they accept such a nomination and are eligible, shall be considered for election.

12.4 The Annual General Meeting meets annually after the closure of the financial year but before the end of January, on a date, time and place as determined by the Management Committee.

12.5 All elections take place under chairmanship of the serving Chairman of SABA with the exception of the election of the Chairman, which takes place under the chairmanship of an individual as agreed upon by the members present.

12.6 The Secretary of SABA gives written notice of the Annual General Meeting to the members at least 30 (thirty) days before the date on which the Annual General Meeting shall take place. Such notice shall also contain a call for nominations for office bearers and the date of closure of nominations.


13.1 A Special General Meeting deals with urgent matters that may include items of the Annual General Meeting.

 13.2 A Special General Meeting may be called by the Management Committee or by a written request from at least 30 (thirty) members of SABA.

13.3 The Special General Meeting comprises of the Management Committee and all members of SABA that are eligible to vote.

13.4 The Secretary of SABA must give written notice of a Special General Meeting, with a specific agenda for the meeting, to the members at least 14 (fourteen) days before the date on which the meeting is to take place.


14.1 After the election of office bearers for SABA, the newly elected Management Committee may at any time co-opt a person/s to the Management Committee on an ad-hoc base for specialised tasks or projects. Voting rights in the Management Committee will however be restricted to members filing duly elected posts as provided for in the Constitution.

14.2 The Management Committee may fill vacancies by co-opting members to posts.

14.3 The duties of the Management Committee include all actions required to achieve the aims and objectives of SABA. This includes, but is not limited, to the following:-

14.3.1 Preparation and management of a calendar for annual competition events;

14.3.2 Keeping members informed about matters pertaining to the aims and objectives of SABA;

14.3.3 Preparation and management of an annual budget for SABA;

14.3.4 Management of SABA’s finances;

14.3.5 Operating SABA’s finances with a bank account in the name of SABA. The Chairperson, Vice-chairperson and the Treasurer of the Management Committee will share signing authority for withdrawals;

14.3.6 Planning, acquiring and management of equipment and facilities;

14.3.7 Maintaining an asset register;

14.3.8 Ensuring discipline in SABA and taking action as needed from time to time;

14.3.9 Managing a recognition system to recognise the performance of members during hunting trips/safari’s;

 14.3.10 Keeping members informed about matters pertaining legislation with regard to bowhunting;

14.3.11 Arranging Annual General Meetings and Special General Meetings in terms of the Constitution and keeping minutes and records of these meetings;

14.3.12 Liaising with other hunting and/or bowhunting organisations, as well as other associated Archery organisations and representing SABA at these organisations as well as at organisations it is affiliated to.

14.4 The Management Committee shall meet as and when needed, but at least 4 (four) times per annum and shall keep minutes of all meetings and records of correspondence and other documents.

14.5 Attend to a proper hand over to newly elected members at the end of the term or when service in a post is terminated for any reason.

14.6 In the event that posts cannot be filled, becomes vacant, or as when the committee decides so, the responsibilities of a specific post may be temporarily (but at longest the current term of office), be transferred to another post.

14.7 In the event that not all posts are filled, all the duties and responsibilities of said post must be allocated to other committee members, by the committee.

14.8 The President is elected by committees of all provincial committees. This is done when the post becomes vacant or as other special circumstances. Each province has exactly one vote, and may suggest at most one candidate. Nominations may only be members that are currently serving on provincial committees.


15.1 The Management Committee is the highest authority of the Association and decides by majority decision and act with full authority delegated to them by the General Meeting, based on the stipulations of this Constitution.

15.2 The Management Committee is responsible for compiling, establishing and maintaining of all policies, strategies, activities and procedures that may be necessary and which are vital to achieve the objectives of SABA. Taking this into consideration, the Management Committee has the authority and responsibility to undertake the following:-

15.2.1 To establish policies, rules and procedures with regard to bowhunting.

15.2.2 To establish the rights, privileges and duties with regard to membership, including membership fees.

 15.2.3 To liaise with other associations in order to strive to maintain common objectives.

15.2.4 To appoint financial and technical resources in order to audit the finances of SABA.

15.2.5 To establish, let go, settle or defend lawsuits on behalf of SABA.

15.2.6 To do everything possible to maintain the objectives of SABA.

15.2.7 To undertake an agreement, of whichever nature, with any other association and/or organisation on behalf of SABA to the benefit of the objectives of SABA.


 Members of the Management Committee fill the following vacancies, or perform these roles:

16.1 Chairperson:-

16.1.1 Responsible and accountable for the management of SABA;

16.1.2 Chairs the Annual General Meeting, Special General Meeting and the Management Committee;

16.1.3 Informs Association members of actions taken and forthcoming actions and events.

16.2 Vice-chairperson:-

16.2.1 Chairs meetings in the absence of the Chairman;

16.2.2 Takes over as Chairperson when the post is vacant during the term of office;

16.2.3 Supports the Chairperson in his/her duties;

16.3 Secretary:-

16.3.1 Keeps minutes of all meetings;

16.3.2 Keeps members informed about actions proposed or taken in operations and activities of SABA that impacts on the aims and objectives of SABA.

16.3.3 Organising of maintenance and updating of the SABA website.

16.3.4 Manages and updates SABA's members database Manages and updates current SABA members database Registering new members Follow up on outstanding membership fees Create membership cards

16.4 Treasurer:-

16.4.1 Prepares a budget;

16.4.2 Manages finances in accordance with an approved annual budget;

16.4.3 Reports on SABA finances.

16.5 Competition Coordinator:-

16.5.1 Facilitates broadhead competitions;

16.5.2 Co-ordinates organising and preparation of broadhead competitions;

16.5.3 Facilitates set-up of the competition course.

16.5.4 Facilitates mapping and layout of shooting range.

16.5.5 Facilitates and coordinates safety of all members and participants during broadhead competitions.
16.5.6 Facilitates the capture of competition results or proficiency certification results on SABA's database
16.5.7 Co-ordinates refreshments, water and lunch at competitions and other events as required.

16.6 SABA President:

16.6.1 Attends Wildlife Forum meetings and informs the Chairperson of actions taken;

16.6.2 Attends other meetings/forums with regard to bowhunting legislation, rules and/or policies and informs the Chairperson and Management Committee thereof.

16.6.3 Researches all information relevant to bow hunting.

16.6.4 Responsible for liaising with Government, its parastatals and other relevant or interested parties on bowhunting issues.

16.6.5 Liaise with media and press and to make use of the media and press to inform SABA members.

16.6.6 Proficiency Certification (hereafter referred to as BProC) Responsible for the content of SABA's Bowhunter's Proficiency program. Manages training events and training officials, or instructors.

16.6.7 Liaise with other affiliated organisation, coordinating co-operation in matters pertaining to bow hunting, and any other matters as deemed necessary.

16.7 Legal Advisor:

16.7.1 Advises Management Committee with regard to relevant legal issues.

16.8 Marketing Coordinator:

16.8.1 Responsible for promotional items.

16.8.2 Negotiates with archery pro shops regarding pricing for Association members.

16.8.3 Organizes prizes for broadhead competitions.

16.9 Development Officer:

16.9.1 Promotes awareness in all underdeveloped and previously disadvantaged communities.

16.10 Advisor:

16.10.1 Advises on relevant issues when applicable.

16.11 Trophy Officer:

16.11.1 Coordinates and facilitates relevant information regarding Association members bowhunting trophies.

16.11.2 Arranges awards and recognition for bowhunting trophies.

16.12 Traditional Advisor:

16.12.1 Promotes traditional bowhunting.

16.13 First-Aid Officer:
16.13.1 Responsible for first-aid during broadhead competitions.

16.14 BProC Instructors:
16.14.1 Instructors are technical posts, gained in accordance to achievements as defined in the BProC. These posts are not elected, and do not carry any voting rights as normally held by other committee members.

16.14.2 Responsible for training of members and other bow hunters with general bow hunting knowledge and specific, as captured in the BProC manual.

16.15 Webmaster

16.15.1 Responsible for the maintenance and update of SABA's website.


 Office bearers are elected for a term of 1 (one) financial year.

18. FISCAL YEAR The financial year shall be from 1 January till 31 December.

19. OFFICIAL LANGUAGE The official languages shall be Afrikaans and English.


20.1 The logo of SABA, approved by the Management Committee, will exclusively be used on clothing and items concerning SABA, and by SABA members only.

20.2 Items with the SABA logo, approved by the Management Committee, can be used as promotional items.


21.1 SABA can be dissolved if at least two-thirds of the members present at a special General Meeting, convened for this reason, vote in favour of dissolution.

21.2 Should any assets whatsoever remain after the dissolution of SABA, after all debts have been settled and obligations have been met, the assets shall not be paid to or distributed amongst members of SABA, but shall be donated to Nature Conservation.

22. AMENDMENTS TO THE CONSTITUTION AND BY-LAWS Amendments to the Constitution and by-laws may only be introduced at an Annual General Meeting or Special General Meeting with a two-thirds majority vote.

23. ENDORSEMENT The Association endorses the following goals and policies and shall adhere to:

23.1 The Constitution of the Republic of South Africa.

23.2 The Wildlife Forum.

23.3 Regulations relating to listed, threatened or protected species.

23.4 National Norms and Standards for the regulations of the hunting industry in South Africa.

23.5 Section 9 of the National Environmental Management: Biodiversity Act, 2004 (Act No. 10 of 2004).

23.6 Section 11 of the National Environmental Management: Protected Areas Act, 2003 (Act No. 57 of 2003).

 23.7 The regulations, norms and standards of the various Nature Conservation bodies of the different provinces of South Africa and internationally.


24.1 SABA practices broadhead competitions in order to strive for the following:

24.1.1 The participant’s bowhunting ability shall be tested according to stringent ethical codes and rules under equal conditions on the hunting ground.

24.1.2 The competition comprises of a 3D course that entitles participants to practice their shot placements. Hereby participants earn points determined in three categories, of whom the participant with the highest score wins that specific competition.

24.2 Competitions shall be arranged in advance and the responsibility to register for a competition shall rest with the participant on the day of the broadhead competition.


25.1 Points system:
HEARTH AREA :                 5 points ( 3 points from one marker closer to the target)
LUNG SHOT:                       4 points (2 points from one marker closer to the target)
WOUNDS:                           Minus 1 point: when the arrow is lodged anywhere in the animal outside the hear/lung area.
MISS:                                    Minus 2 points (the rational herewith is a penalty for losing control of the arrow).

Special relaxation of the points rules are applied for Cubs, which gets +1 for a wound.
Special relaxation of the points rules are applied for Traditional Bowhunters, which gets +2 for a wound.

25.2 Any portion of the participant’s body should touch the marker.  Special relaxation for the Vintage class (55 years plus) and other physically challenged persons are applied. In these cases the other members of the group decides an alternative location.

25.3 Mechanicals may be used, but set-up must generate more than 65 foot-pounds energy (slip cam technology excluded). Less than 65 foot-pounds qualify as field points. Mechanical points may not be exchanged for field points. The blades must be tied down. Practice blades may be used.

25.4 Broadheads must have a cutting diameter of more than 18 mm.  The participant may not shoot with damaged broadheads. Targets shot with damaged broadheads will score ZERO.

25.5 Senior Men (17 years and older) shoot maximum 50Y (yellow numbered markers).
Senior Women (17 years and older) and all Juniors men  (13-17 years) shoot maximum 35Y (orange marker).
Junior Ladies (13-17 years) shoot maximum 30Y (white marker)
 Cubs (children 12 years and younger) and traditional archers shoot from a maximum distance of 25Y (blue marker).

25.6 Range finders and binoculars may be used. Stabilisers, if more than 12 inches long, falls into the open class. All crossbows shoots from the furthest marker.

25.7 Participants may not move or modify any natural or man-made features on the course, e.g. moving of grass, branches or leaves.

25.8 Non-members, fieldpoints and cubs do not qualify for hunting prizes, but do qualify for lucky draws and medals.

25.9 Non-members and field point entrants may enter the lucky draw, but will not be eligible for hunting prizes.

25.10 You may NOT walk up to the target before shooting, and definitely not to inspect the scoring markings. Markings must be visible with binoculars, but need NOT be visible unaided.

25.10 No alcoholic drinks, or any substance forbidden by law, are allowed on shooting range.

25.11 The shaft or part thereof must cut through the border line to be considered inside the area.

25.12 Classes hosted are male/ female, broadheads/mechanicals/fieldpoints and senior/junior/cubs.
Additionally an Open class, and Crossbow class is hosted, with no further subclasses.

For crossbows a number of additional safety rules are applicable:
25.13.1 A crossbow carrying a bolt will be considered loaded, irrespective of its safety mechanism or drawn status.
25.13.2 Crossbows are only to be loaded when the bowhunter is at the location of the shot.
25.13.3 A crossbow may not be loaded by any other person, other than the entrant that will take the shot.
25.13.4 A loaded crossbow may only be pointed towards the target.
25.13.5 Any breach of these rules leads to immediate disqualification and immediate removal from the shooting range.

26. The Requirements for Bowhunting is defined in SABA's Bowhunter's Proficiency program (BProC). SABA does not regard bow draw weight as a determining factor when hunting. Arrow weight and Kinetic Energy (KE) is the most important factor to take into consideration due to the new development in bow technology. The exact and technical composition hereof is defined in the BProC manual.

The Roland Ward method of measuring will be used for trophy awards. It is the responsibility of the Association's paid-up members to forward their trophy details to the Association’s Trophy Officer to be eligible for the Trophy of the Year Award.


28.1 The following rules and ethical code are applicable to any Member, Officer or any other Person (hereafter referred to as Members and Officials) participating or performing any function for, or at activities, of SABA or any other hunting and/or bowhunting association, whether such activity or conduct takes place on or off the shooting range. These rules apply to participating at all events, broadhead competitions as well as administrative and organisational functions:-

28.1.1 Members and Officials must at all times abide by SABA’s Constitution and all other conditions, rules and regulations, bye-laws as well as contracts with or any other archery affiliates.

28.1.2 Members and Officials must not indulge in any conduct, which could be detrimental to bowhunting, SABA or related associations.

28.1.3 Members and Officials must not engage in public acts of misconduct or unruly behaviour, whilst representing SABA and/or anyone of the various related associations.

28.1.4 Members and Officials must not react in an obvious provocative or disapproving manner (other than reasonable questioning), towards Administrative Officials, Judges, Target and Range Officials during broadhead competitions.

28.1.5 Members and Officials must not verbally or physically assault (or attempt to do so) a spectator, another Member, Judge or Official during broadhead competitions.

28.1.6 Any Member or Official, who by way of their actions or statements brings bowhunting into disrepute, shall be guilty of misconduct and may, after following the necessary disciplinary process, have their membership with SABA summarily terminated.

28.1.7 All monies or promotional items generated at/for competitions will be for the benefit of SABA and its members.

28.2 A Disciplinary Committee will be appointed by the Management Committee when required. The Disciplinary Committee has the authority to apply any sanction it considers suitable. The offender may appeal to the Management Committee if additional information becomes available, which has bearing and may have changed the outcome.

28.3 The Association strives to abide by the Hunter’s Code, namely:

 “In profound acknowledgement to the Almighty, Creator of all life and with sincere appreciation for the universe in the sublime totality thereof, I hereby pledge myself as a hunter to:
• obey all written and unwritten hunting regulations and practices, and to take nothing from nature which I am not entitled to;
• hunt with compassion and to utilize from nature with utmost discretion;
• actively conserve and promote with love and respect, fauna and flora, soil and water and the life it represents;
• employ my firearm and bow with skill and consideration, and with understanding for the value of life; and
• to hunt with humility, respect my fellow hunter and to enhance and strengthen the sport of hunting.”


Each Provincial branch:
WEB Master